Handling of Personal Information of Employees, etc.

1. (1)　The Company shall appoint the head of the Personnel Department as the person in charge of the management of personal information, and shall strive for appropriate management of personal information.
2. (2)　When we request personal information from employees, etc., we will notify them of the purpose of collection and our contact information.
3. (3)　We will appropriately manage personal information provided by employees, etc., and will not provide or disclose such personal information to any third party other than those for whom we have obtained the consent of the employees, etc.
4. (4)　When we provide personal information provided by employees, etc. to a third party based on the employee's consent, we will enter into a contract and implement appropriate management to prevent the leakage or re-provision of the personal information of the employees, etc.
5. (5)　If an employee, etc. wishes to confirm or correct personal information provided to the Company, the Company will respond to the request to a reasonable extent. Please contact our support desk.
6. (6)　We will comply with Japanese laws and regulations and other norms applicable to the personal information of employees, etc. held by us, and we will continuously review and improve the substance of this policy.

We will handle personal information provided to us within the scope of the following purposes.

1. (1)　Basic information
   • A.　Scope of information: Name, age, date of birth, gender, address, telephone number, nationality, social insurance information, emergency contact information, e-mail address, and photograph.
   • B.　Purpose of use: For business communication, social insurance procedures, payment of salaries, creation of employee registry, legally required procedures, welfare benefits, employment selection, hiring procedures, creation and distribution of company newsletters, and other employment management.
2. (2)　Wage-related information
   • A.　Scope of information: address, family structure, dependents, commuting routes, educational background, employment history, payroll accounts, etc.
   • B.　Purpose of use: To determine and pay salaries (wages, bonuses, allowances, etc.) and to process resident tax and withholding tax.
3. (3)　Family and relative information
   • A.　Scope of information: family structure, living together or separately with family, status of dependents, income by family member, marital status, social insurance information of supporter, etc.
   • B.　Purpose of use: For social insurance-related procedures, determination of allowances, withholding tax procedures, and other employment management procedures.
4. (4)　Physical and health information
   • A.　Scope of information: results of medical examinations, medical certificates, medical history, blood type, etc.
   • B.　Purpose of use: To maintain a healthy work environment, to assign employees appropriately, and to provide appropriate health guidance.
5. (5)　Personnel information
   • A.　Scope of information: qualifications, licenses, promotions and advancement, entries in personnel performance evaluation charts, entries in goal setting, etc.
   • B.　Purpose of use: For personnel evaluation, determination of salary and bonus, determination of assignment, transfer, and secondment, and other employment management.
6. (6)　Employment information
   • A.　Scope of information: educational background, work experience, motivation for application, and other information in documents related to recruitment such as resumes, CVs, entry sheets, etc., information obtained through interviews, phone calls, etc., and our company's evaluation, etc.
   • B.　Purpose of use: For recruitment selection and hiring procedures
7. (7)　Data stored in the security camera
   • A.　Range of information: Image data stored in the security camera
   • B.　Utilization purpose: For crime prevention

1. (1)　In order to achieve the purpose of use, we may collect personal information from persons other than the individual concerned, such as industrial physicians.
2. (2)　In order to achieve the purpose of use, we may collect personal information from persons other than the individual concerned, such as industrial physicians.
3. (3)　We may provide personal information to public institutions such as courts and law enforcement agencies if they request disclosure of such information in accordance with laws and regulations.
   
4. (4)　n principle, we obtain the health information of employees, etc. with their consent as personal information requiring special consideration. However, information that is required or permitted to be handled under the Occupational Health and Safety Law and other laws and regulations may be obtained without consent. In such cases, we will comply with such laws and regulations, and handle such information appropriately by appointing a person to handle such information in accordance with our internal rules.

We may collect individual numbers from employees, etc. for the following purposes in accordance with laws and regulations. We will not handle individual numbers beyond the scope necessary to achieve these purposes.

In handling individual numbers, we will comply with laws and regulations, and appropriately handle them in accordance with our internal regulations and administrative manuals.

1. (1)　Withholding tax-related work, etc.
2. (2)　Preparation of application forms for (change in) deduction for dependents, application form for deduction for insurance premiums, application form for basic deduction, application form for deduction for spouse of employment income earner, and application form for deduction for adjustment of income amount, etc.
3. (3)　Reporting of payroll payment, etc.
4. (4)　Preparation of notification of changes in salaried workers for special collection and salary payment report, etc.
5. (5)　Preparation of application forms for switching to special collection.
6. (6)　Preparation of payment records for each recipient of retirement allowance, etc.
7. (7)　Preparation of tax returns for retirement income.
8. (8)　Preparation of tax returns, notification forms, and application forms for property-formation housing savings and asset-formation pension savings, etc.
9. (9)　Notification of health insurance, employees' pension, and corporate pension.
10. (10) Notification of National Pension as Category 3 Insured Person, etc.
11. (11) Notification of health insurance, employees' pension, and corporate pension.
12. (12) Notification of employment insurance.
13. (13) Employment insurance application and billing.
14. (14) Preparation and provision of legal documents related to financial instruments transactions related to shareholding associations.
15. (15) Administrative work related to handling of group insurance.

We may jointly use the personal information (excluding individual numbers) provided by you as follows in order to achieve the purposes stated above. However, the Company will not share personal information beyond the scope necessary to achieve the purposes of use.

• (a) Purpose of joint use and items of personal information to be jointly used
  Items listed in 5 above
• (b) Scope of entities in joint use
  1. (1)　Affiliates of the Company and Daiwabo Holdings Co., Ltd
  2. (2)　Stockholding association
  3. (3)　Health insurance association
  4. (4)　Employee secondment/transfer/support company
• (c) Persons responsible for the management of the jointly used personal information
  Daiwabo Information System Co., Ltd.

We will take necessary and appropriate security control measures to manage personal data, such as preventing leaks, loss, or damage, etc. We will also supervise our employees who handle personal data, our affiliates, and contractors (subcontractors) as necessary and appropriate. The security control measures for personal information are specifically stipulated in separate internal regulations, the main contents of which are as follows

1. (1)Specific rules on how to handle personal information at each stage of collection, use, storage, provision, deletion, disposal, etc. are established.
2. (2)With respect to the handling of personal data, the Company has appointed an information control manager, clearly defined the scope of use by employees, and established a system for reporting to the information control manager in the event of leaks, etc. or the threat of such.
3. (3)As reasonable security measures against unauthorized access, loss, destruction, alteration, and leaks of personal data, the Company has established individual control standards and implemented physical and technical security measures.